Product Updates

New features and product improvements from the team at Assetbots.

If you've ever wanted a quick and easy way to open your Assetbots database from your phone or tablet, we've got you covered!

We now display a QR code link to your database in the sidebar. You can use your phone's default camera app to scan the code and instantly open your database:

Sidebar QR code
Sidebar QR code

We also display a QR code on each asset's detail page which links directly to that asset:

Asset QR code
Asset QR code

If you're wondering: yes, this is part of a larger set of features we're working on that will allow you to design and print your own asset tags. We're really excited about how our tag designer is turning out, so stay tuned!

Sometimes small details make a big difference. You can now checkout assets to a person and a location - at the same time.

We've heard from customers that they often want to track where their equipment is at the same time as they track who has it. While it was previously possible to, for example, add a custom Location field and then manually update it when necessary, this tends to be cumbersome and error prone.

With this update, checkouts more closely resemble what they're meant to: a chain-of-custody history of your assets' movement over time. And that movement can consist of assignments to various people, transfers to various locations, or both!

Checkout to person and location

Happy tracking!

New Reports

New Feature

We're excited to begin building out our default report library! To start, we're launching with two simple but useful reports:

Checkouts Report

Review important statistics about your checkouts like top recipients and on-time rate.

Checkout report
Checkout report

Warranty Report

Instantly see what assets are coming up for warranty this month, this quarter, and this year. This report is a great resource for purchase planning.

Warranty report
Warranty report

Reports are now available for all plans. Just head over to the Reports tab in the main sidebbar to get started.

Dynamic Permalinks

New Feature

You can now create dynamic links to your assets and people.

What does that mean?

You can now link directly to your asset and people records using a value in one of their fields. A common example would be to use the value of an asset's tag field. For example, if your Assetbots database URL was (this value can be found in Settings / Permissions), you could link directly to an asset with a tag value of IT-00042 using the following URL:

Why is that useful?

Our internal scanner has a super-power: it lets you rapidly scan multiple assets at once to add them to a check-in or checkout. You can also use it in a more basic fashion to search for assets by scanning. Until now, to use our internal scanner you needed to encode all of your tags (either as barcodes or QR codes) with only their tag ID value (or other identifying value like serial number).

This means that your default phone camera, when not logged into Assetbots, was unable to navigate to an Assetbots asset by scanning an asset tag. Well now it can!

  • Our internal scanner can now handle URLs like the one above, so feel free to encode full URLs into your QR code tags.
  • Your default phone camera can now link directly to an Assetbots asset, just like when you scan a menu code at a restaraunt.

Happy tracking!

Add Asset Improvements

UI Improvement

We've made a number of improvements to make your life easier when adding assets.

Show All Fields

You can now expand the New Asset and Duplicate Asset dialogs to show all of your fields. The fields are dynamic, so they will update as you change categories to reflect the fields enabled for each category.

Show all fields


When you add multiple assets, either via Save and add another or using the Create Bulk Assets dialog, they will be identified by the system as a batch. Even better, the asset list will be filtered to only show those assets in the latest batch, letting you easily work your way through your newly-added assets.


Next / Previous

Finally, we've added Next and Previous links to asset and person detail views. In the spirit of software working like you expect, these respect the current filter applied to the list view. When combined with batching, this means you can quickly navigate through your newly-created batch!

Next / Previous

Managing the people you assign assets to just got much easier! We've added a people link to the sidebar that takes you to a fully featured people management area.

People list
People list

Just like with assets, you can now filter, sort, and label your people to help you stay organized. You can also define custom fields and customize your table layout.

Best of all, each person record now has it's own page. From here, you can quickly see what assets a person currently has checked out as well their previous check-in history. And, just like with assets, you can add notes for future reference.

A person's current assets
A person's current assets

We think you'll love how easy it is to work with your employees, loanees and customers with this update.

Happy tracking!


New Feature

We're excited to announce that you can now invite others to collaborate with you and control their access levels!

User accounts

The first part of this update allows you to create an account on Assetbots that is tied to your email address. Creating an account means that you can sign in from any device and access all of your databases without having to rely on the database URL. Creating an account is required if you want to enable permissions on your database.

We currently support three login methods:

  1. Google
  2. Microsoft
  3. Email + password

If you'd like to see other options, please let us know!

Permissions settings

Once you've created an account, navigate to the Settings screen to find options for controlling permissions. From here, you can choose one of two collaboration modes for your database:

  1. Anyone with the link
    The default mode. Share your secure database URL with anyone and collaborate instantly, no account required. In this mode, you are not able to control access levels.
  2. Only specific users
    Only users you invite will be able to access your database, even if they have the secure URL.
Collaboration modes
Collaboration modes

Once you've changed your collaboration mode to Only specific users, you can begin inviting users and granting them one of four access levels:

  1. Reader
    Users at this level can read data but cannot add or edit anything.
  2. Writer
    Users at this level can read and write data, but cannot manage other users.
  3. Administrator
    Users at this level can read and write data, invite users and manage their permissions.
  4. Owners
    Users at this level have full control of the database.
Invite users
Invite users

Inviting a user will cause them to receive an email with a secure link they can use to join the database. They will be prompted to create an account if they don't have one already.

Permissions has been one of our top-requested features so far, so we're very excited to finally have them available!

Adding assets to your database just got a whole lot easier. We've got three new ways to speed up the process and get you tracking faster:

  1. Duplicate an existing asset
  2. Add many copies of an asset at once
  3. Scan to add many copies of an asset 🚨

Duplicate an existing asset

Visit any asset's details screen and click the More actions button, then choose Duplicate asset. You will be given the option to set the new asset's category, tag (if the category has auto-generated tags enabled, the next tag in the sequence will be pre-filled for you) and description. Click Duplicate and you will be taken to your new asset's details screen.

Duplicate an asset

Add many copies of an asset at once

If you have many identical assets to add (for example, a new batch of Chromebooks for your students), you can add all of them at once by having Assetbots auto-generate tag IDs for each one. From the asset list screen, click the dropdown on the right-side of the Add Asset button and choose Add many similar assets. Select Automatic as the method and enter the number of assets you'd like to create.

Click Next and enter the details that will be common to all of the assets. Once you've finished, click Create Assets.

Add may assets

🚨 Scan to add many copies of an asset 🚨

If you have many identical assets to add and you already have asset tags, you'll love this! From the asset list screen, click the dropdown on the right-side of the Add asset button and choose Add many similar assets. Select By tag as the method.

Click Next and enter the details that will be common to all of the assets. Once you've finished, click Next.

Here you can enter your asset tags one-by-one, paste many of them at once (from a spreadsheet, for example) or open the scanner to start scanning! Each scan will add a tag to the list and let you immediately scan again.

Scan to add may assets

If you need help with any of the above, or if you have a spreadsheet of assets that you'd like help importing, please let us know!

Happy tracking!

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