Product Updates

You can now customize signature request emails to your borrowers during checkout, including instructions and attachments.

Read the how-to guide to learn more!

A new template is available when generating asset tags for printing: Avery 64x26-R. This template generates 64mm x 26.7mm tags, 30 per sheet, and is our first template to use standard A4 sheets. There are multiple paper and material options available, and these should be easier to purchase if you are outside the US.

We are excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.

Do you have a template you’d like to see added? Please let us know!

We now support searching across every field from the omnibar (the search box at the top of every screen that says Search for anything). We also support our full search and filter syntax from here, where previously we only supported fuzzy text search.

Here are some pro-tips you can use when searching for things in Assetbots:

• apple to fuzzy-search for “apple”. Use quotes to fuzzy-search for multiple words like “macbook pro”.
• =LP-RX3B3GTO to search for exactly “LP-RX3B3GTO”. Use quotes for exact-search with multiple words like =”macbook pro”.
• Search a specific field using its key with a colon (you can find a field’s key in the Edit Fields dialog). For example, to search the Serial Number field for “12345”, you could use serialNumber:12345 or serialNumber:=12345 for an exact search.
  • ^mac to search for values that start with “mac”.
  • pro$ to search for values that end with “pro”.
  • Separate terms with a pipe to combine with or rather than and. For example, to search for “broken or lost”, use =broken | =lost.

We hope this update makes finding records in Assetbots even easier. Happy tracking!

We’re excited to announce the release of Kiosks, an easy way to set up self-serve portals for checking-in and checking-out assets.

Read the full announcement to learn more!

You can now archive your asset and people records instead of deleting them. This is useful for permanently preserving audit trails for people you no longer work with or for assets you no longer own.

New filters have been added to most databases that let you access your archived records. If you created a database with the Empty template, filters were not automatically created for you. To access your archived records, search with this syntax: archived:true.

We’ve added a new permission level called Borrower. Borrowers have read-only access to your database but are also able to check-in and checkout assets.

Two use-cases we’ve seen where this is useful are:

1. You are managing assets for a client and would like to give users at the client the ability to check-in and checkout assets to their employees.
2. You have non-technical departments like Human Resources that you’d like to let check-in and checkout assets (for example, while onboarding and offboarding employees).

Please let us know how this new permission level works for you. And as always, happy tracking!

We’re excited to announce the release of our Google Workspace integration. Automatically sync Google Workspace users and groups into your Assetbots database as people and labels.

This integration is currently in beta while we gather feedback from customers and wait for final approval from Google.

Take a look at our setup guide and start syncing your Google Workspace users and groups into Assetbots today!

A new template is available when generating asset tags for printing: Avery 61524. This template generates 2” x ¾” tags, 30 per sheet, and provides a more durable tagging solution than the Avery 5195 labels. These tags can still be printed using a standard laser printer.

We’re excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.

Do you have a template you’d like to see added? Please let us know!

Easily calculate the depreciation of your assets over time. This report helps you (or your accounting team) keep track of the value of your assets over their useful life, as well as calculate monthly or quarterly depreciation entries for your books.

The report is very powerful, and lets you mix and match depreciation methods per asset (choose from Double Declining Balance, Sum of Years' Digits, or Straight Line). You can customize which asset fields the report pulls values from for its calculations, as well as use your saved filters to select exactly which assets to report on.

Finally, set a date range (for example, This month or Last month) and export the data to Excel or CSV for importing into your accounting software.

Happy tracking!

Review actions performed on your database by users. This report helps you understand what has been happening in your database and exposes all your various audit trails as one continuous timeline.

Quickly drill down into specific time periods, view actions by specific users, or view actions on specific record types. Any filters you apply are reflected in the URL, so you can bookmark a report view for reference later.