Product Updates

New features and product improvements from the team at Assetbots.

October UI Improvement Roundup

UI Improvement

We delivered some helpful UI improvements to finish out the month. We hope they make your work with Assetbots a little easier!

Warranty Report Improvements

We’ve added the ability to view assets with expired/ended warranties in the Warranty Report. You can also export assets directly from the warranty report – either those with expired warranties or those with warranties ending soon.

Custom Table Column Ordering Per-View

You can now control the order of your table columns on a per-view basis. This means you can have one order for the “default” view and a different order for each filter. Even better, you can separate the order of your table columns from the order of your fields.

Previously, the only way to rearrange table columns was to reorder your fields in the Edit Fields dialog. This order is still the default for table views, but it can now be overridden.

Our new Table Columns editor is available in the More actions menu under Choose table columns as well as in the Columns tab of the Edit Filter dialog.

Table column order

Select the columns you would like to display in the table, and they will be added to a new Columns section at the top of the list. Each column will have a gripper on the left you can use to drag and drop into your preferred order.

Specify Columns and Ordering in Person Asset Lists

When viewing the Assets and Check-In History tabs of a Person record, you now have the option to select and order which columns are displayed in the table. In the Assets tab you can select any available Asset or Checkout field, and in the Check-In History tab you can select any available Asset or Check-In field.

Customize person asset list columns

Customize person asset list columns

New Checkout Person and Checkout Location Columns Available in the Asset List

We’ve made two new columns available for selection in the main asset list: Checkout Person and Checkout Location. These should help you quickly see who has custody of assets that are checked out without having to navigate to any other views.

Allow Kiosk Users to Add and Edit People During Checkout

You can now configure your kiosks to allow for adding people to your database during checkout. This is especially useful if you have team members using the kiosk to checkout assets to customers, not all of whom are already added to your database.

That’s it for October – happy tracking!

Avery 64x26-R Asset Tag Template

New Feature

A new template is available when generating asset tags for printing: Avery 64x26-R. This template generates 64mm x 26.7mm tags, 30 per sheet, and is our first template to use standard A4 sheets. There are multiple paper and material options available, and these should be easier to purchase if you are outside the US.

Asset tag templates

Asset tag templates

We are excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.

Asset Tags report

Asset Tags report

Do you have a template you’d like to see added? Please let us know!

Search Arbitrary Fields in the Omnibar

UI Improvement

We now support searching across every field from the omnibar (the search box at the top of every screen that says Search for anything). We also support our full search and filter syntax from here, where previously we only supported fuzzy text search.

Here are some pro-tips you can use when searching for things in Assetbots:

  • apple to fuzzy-search for “apple”. Use quotes to fuzzy-search for multiple words like “macbook pro”.
  • =LP-RX3B3GTO to search for exactly “LP-RX3B3GTO”. Use quotes for exact-search with multiple words like =”macbook pro”.
  • Search a specific field using its key with a colon (you can find a field’s key in the Edit Fields dialog). For example, to search the Serial Number field for “12345”, you could use serialNumber:12345 or serialNumber:=12345 for an exact search.
    ^mac to search for values that start with “mac”.
    pro$ to search for values that end with “pro”.
    • Separate terms with a pipe to combine with or rather than and. For example, to search for “broken or lost”, use =broken | =lost.

We hope this update makes finding records in Assetbots even easier. Happy tracking!

Archive or Delete Asset and People Records

New Feature

You can now archive your asset and people records instead of deleting them. This is useful for permanently preserving audit trails for people you no longer work with or for assets you no longer own.

Archive people

New filters have been added to most databases that let you access your archived records. If you created a database with the Empty template, filters were not automatically created for you. To access your archived records, search with this syntax: archived:true.

New Borrower Permission Level

New Feature

We’ve added a new permission level called Borrower. Borrowers have read-only access to your database but are also able to check-in and checkout assets.

Borrower permission

Borrower permission

Two use-cases we’ve seen where this is useful are:

  1. You are managing assets for a client and would like to give users at the client the ability to check-in and checkout assets to their employees.
  2. You have non-technical departments like Human Resources that you’d like to let check-in and checkout assets (for example, while onboarding and offboarding employees).

Please let us know how this new permission level works for you. And as always, happy tracking!

Sync Users and Groups from Google Workspace

New Feature

We’re excited to announce the release of our Google Workspace integration. Automatically sync Google Workspace users and groups into your Assetbots database as people and labels.

This integration is currently in beta while we gather feedback from customers and wait for final approval from Google.

Take a look at our setup guide and start syncing your Google Workspace users and groups into Assetbots today!

Avery 61524 Asset Tag Template

New Feature

A new template is available when generating asset tags for printing: Avery 61524. This template generates 2” x ¾” tags, 30 per sheet, and provides a more durable tagging solution than the Avery 5195 labels. These tags can still be printed using a standard laser printer.

Asset tag templates

We’re excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.

Asset Tags report

Do you have a template you’d like to see added? Please let us know!

Depreciation Report

New Feature

Easily calculate the depreciation of your assets over time. This report helps you (or your accounting team) keep track of the value of your assets over their useful life, as well as calculate monthly or quarterly depreciation entries for your books.

Depreciation report
Depreciation report

The report is very powerful, and lets you mix and match depreciation methods per asset (choose from Double Declining Balance, Sum of Years' Digits, or Straight Line). You can customize which asset fields the report pulls values from for its calculations, as well as use your saved filters to select exactly which assets to report on.

Finally, set a date range (for example, This month or Last month) and export the data to Excel or CSV for importing into your accounting software.

Happy tracking!

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