New features and product improvements from the team at Assetbots.
New Feature
Review actions performed on your database by users. This report helps you understand what has been happening in your database and exposes all your various audit trails as one continuous timeline.
Quickly drill down into specific time periods, view actions by specific users, or view actions on specific record types. Any filters you apply are reflected in the URL, so you can bookmark a report view for reference later.
UI Improvement
You can now search within the dropdown menu when selecting a label or a filter. The search input becomes available when your list is more than 10 items long, and dramatically speeds up locating a particular item.
This functionality is especially useful for customers synchronizing large organizations into Assetbots from Active Directory, as some are importing hundreds of Groups and thousands of Users into their people directory.
New Feature
It’s easier than ever to get your asset and person data out of Assetbots. Whether you need to integrate with another system that we don’t support yet (let us know!), or you want to bulk-edit some data from Excel, we’ve got you covered.
From the asset list (or person list in the case of your People records), access the More actions menu by clicking the three dots next to the Add asset button and choose Export data. The export dialog will open and allow you go choose whether to export your data as a comma-separated values (CSV) file or an Excel spreadsheet.
If you’d like to export a subset of your data (e.g., all of the assets in the Laptops category), enter or select a filter in the Filter assets (or Filter people) box first. You will then have the option to limit your export to only those records matching the current filter.
The exported data is suitable for re-import, so feel free to make changes and then import it again, keeping in mind the rules for matching records when importing.
Happy tracking!
New Feature
Assetbots now has rich support for external USB barcode scanners built in. There are three main use-cases for scanning that are handled:
Scan a barcode while on any screen in Assetbots (if the Assetbots browser tab has focus) and you will be instantly taken to the matching asset’s detail view. Unlike in other apps, you do not have to focus on a text input for this to work.
Start a new checkout and stay on step 1 of the checkout wizard (Choose Assets to Checkout). Make sure your cursor is not focused on the Find assets input, then start scanning. Each scan that locates an asset eligible for checkout will pulse the green success indicator and increment the count at the bottom of the screen.
When you are done scanning, click Next to complete the checkout as usual.
This works exactly like checking out assets, but from the check-in wizard.
We’ve had many requests by customers asking to use their existing USB scanners rather than a camera for scanning, so we’re excited to make this feature available.
Happy tracking!
New Feature
Following up on our recent feature allowing you to collect an equipment recipient’s signature during checkout, you can now collect it by email instead of immediately.
This is especially handy for new hires, where you may want to check equipment out to them before they arrive and have an email requesting signature waiting in their inbox.
New Feature
You now have the option to collect the recipient's signature during checkout. This works especially well when checking out assets on a phone or tablet - recipients can draw their signature right on the screen!
Signature collection is only available when checking out to a person - it will be disabled if you're checking out to a location alone.
Assetbots will remember your selection, so if you choose to collect a signature for a checkout, signature capture will be automatically selected for your next checkout.
Happy tracking!
We're excited to announce our top-requested feature of all time: automatically sync Active Directory users and groups into your Assetbots database as people and labels.
We're just getting started on all of the integrations we plan to launch this summer, so stay tuned. And if you would like to see Assetbots work with your favorite software, please let us know!
In the meantime, take a look at our setup guide and start syncing your Active Directory users and groups into Assetbots today!
Our asset tag designer is now live! We have two versions of this powerful tool available: one on our website and one in our app.
Visit https://www.assetbots.com/asset-tags to design your custom tags right away. You can choose how your tag IDs are generated and customize up to 3 lines of text for each tag. Our live preview shows you exactly what will be printed, and when you’re ready, you can print your tags onto Avery 5195 label paper.
Our in-app designer can be accessed in the Reports area. The tool works similarly to our public designer, with a few extra bells and whistles:
You may also select assets from the assets list and click Print asset tags in the selection toolbar to print tags for your existing assets.
We think our designer offers a fantastic mix of user friendliness and power. Please let us know if you have any questions or need help getting started.
Happy tracking!
New Feature
You can now import assets, people and checkouts to your database from an Excel or CSV file. Choose Import Data from the assets or people lists or navigate directly to the Import Data screen in Settings.
Our import tool will walk you through the process in three easy steps:
Drag your Excel or CSV file onto the designated area or click Browse Files to browse for it on your computer.
Assetbots will read your file and try to match each column with a suitable Asset, Person or Checkout field. You can review the suggested mappings and modify them as needed. You may also create any new fields you might need right from this screen.
If you are importing asset assignments (i.e., checkouts), your file must have a column mapped to Checkout Date.
Finally, choose how Assetbots should handle duplicate records, review the estimated row counts, and click Import Data.
Your data will be available instantly, although synchronization to your other devices could take a few seconds depending on how many records were imported.
We’re very excited about the launch of this long-awaited feature, so please let us know if you have any questions or need any help. And, as always, happy tracking!
UI Improvement
If you've ever wanted a quick and easy way to open your Assetbots database from your phone or tablet, we've got you covered!
We now display a QR code link to your database in the sidebar. You can use your phone's default camera app to scan the code and instantly open your database:
We also display a QR code on each asset's detail page which links directly to that asset:
If you're wondering: yes, this is part of a larger set of features we're working on that will allow you to design and print your own asset tags. We're really excited about how our tag designer is turning out, so stay tuned!
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