During check-in, your users can mark items as in need of repair with one tap. If a repair is requested, they will be prompted for a description of the problem.
A new repair will be created with a status of Needs Repair. This will prevent those assets from being checked out again until the repair is completed or canceled.
Request repairs from kiosk
Requesting repairs by kiosk is disabled by default. To enable, edit a kiosk definition and select Yes for Request Repairs?
Also shipping with this update is the ability to add assets if they are missing, right from a kiosk. To enable, edit a a kiosk definition and select Yes for Add Assets?
We delivered some helpful UI improvements to finish out the month. We hope they make your work with Assetbots a little easier!
Warranty Report Improvements
We’ve added the ability to view assets with expired/ended warranties in the Warranty Report. You can also export assets directly from the warranty report – either those with expired warranties or those with warranties ending soon.
Custom Table Column Ordering Per-View
You can now control the order of your table columns on a per-view basis. This means you can have one order for the “default” view and a different order for each filter. Even better, you can separate the order of your table columns from the order of your fields.
Previously, the only way to rearrange table columns was to reorder your fields in the Edit Fields dialog. This order is still the default for table views, but it can now be overridden.
Our new Table Columns editor is available in the More actions menu under Choose table columns as well as in the Columns tab of the Edit Filter dialog.
Table column order
Select the columns you would like to display in the table, and they will be added to a new Columns section at the top of the list. Each column will have a gripper on the left you can use to drag and drop into your preferred order.
Specify Columns and Ordering in Person Asset Lists
When viewing the Assets and Check-In History tabs of a Person record, you now have the option to select and order which columns are displayed in the table. In the Assets tab you can select any available Asset or Checkout field, and in the Check-In History tab you can select any available Asset or Check-In field.
Customize person asset list columns
New Checkout Person and Checkout Location Columns Available in the Asset List
We’ve made two new columns available for selection in the main asset list: Checkout Person and Checkout Location. These should help you quickly see who has custody of assets that are checked out without having to navigate to any other views.
Allow Kiosk Users to Add and Edit People During Checkout
You can now configure your kiosks to allow for adding people to your database during checkout. This is especially useful if you have team members using the kiosk to checkout assets to customers, not all of whom are already added to your database.
A new template is available when generating asset tags for printing: Avery® 64x26-R. This template generates 64mm x 26.7mm tags, 30 per sheet, and is our first template to use standard A4 sheets. There are multiple paper and material options available, and these should be easier to purchase if you are outside the US.
Asset tag templates
We are excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.
Asset Tags report
Do you have a template you’d like to see added? Please let us know!
We now support searching across every field from the omnibar (the search box at the top of every screen that says Search for anything). We also support our full search and filter syntax from here, where previously we only supported fuzzy text search.
Here are some pro-tips you can use when searching for things in Assetbots:
apple to fuzzy-search for “apple”. Use quotes to fuzzy-search for multiple words like “macbook pro”.
=LP-RX3B3GTO to search for exactly “LP-RX3B3GTO”. Use quotes for exact-search with multiple words like =”macbook pro”.
Search a specific field using its key with a colon (you can find a field’s key in the Edit Fields dialog). For example, to search the Serial Number field for “12345”, you could use serialNumber:12345 or serialNumber:=12345 for an exact search.
• ^mac to search for values that start with “mac”.
• pro$ to search for values that end with “pro”.
• Separate terms with a pipe to combine with or rather than and. For example, to search for “broken or lost”, use =broken | =lost.
We hope this update makes finding records in Assetbots even easier. Happy tracking!
You can now archive your asset and people records instead of deleting them. This is useful for permanently preserving audit trails for people you no longer work with or for assets you no longer own.
Archive people
New filters have been added to most databases that let you access your archived records. If you created a database with the Empty template, filters were not automatically created for you. To access your archived records, search with this syntax: archived:true.
We’ve added a new permission level called Borrower. Borrowers have read-only access to your database but are also able to check-in and checkout assets.
Borrower permission
Two use-cases we’ve seen where this is useful are:
You are managing assets for a client and would like to give users at the client the ability to check-in and checkout assets to their employees.
You have non-technical departments like Human Resources that you’d like to let check-in and checkout assets (for example, while onboarding and offboarding employees).
Please let us know how this new permission level works for you. And as always, happy tracking!
We’re excited to announce the release of our Google Workspace integration. Automatically sync Google Workspace users and groups into your Assetbots database as people and labels.
This integration is currently in beta while we gather feedback from customers and wait for final approval from Google.
Take a look at our setup guide and start syncing your Google Workspace users and groups into Assetbots today!
